Privacy Policy

Effective Date: January 10, 2026

1. Introduction

Smalendar ("we," "our," or "us") provides a calendar automation service that allows users to create calendar events by forwarding messages containing event information. We are committed to protecting your privacy and being transparent about how we collect, use, and safeguard your information.

2. Information We Collect

2.1 Information You Provide

• Account information (name, email address, phone number, timezone)
• Calendar access permissions and OAuth tokens
• Messages you send to the Service via SMS, MMS, or email
• User preferences and settings

2.2 Automatically Collected Information

• Usage data related to core Service operation
• Device and browser information
• Log data (including IP address, timestamps, and error details)

2.3 Information from Third Parties

• Google account information provided via Google OAuth
• Calendar identifiers required to create events
• Message delivery metadata from SMS and email providers

3. How We Use Your Information

We use your information only as necessary to provide the Service you request, including to:

• Operate and maintain the Service
• Parse messages and extract event details using automated processing
• Create calendar events at your explicit direction
• Diagnose, debug, and ensure reliability and security of the Service
• Communicate with you about your account or Service-related issues
• Comply with legal obligations

Use of Google User Data (Limited Use)

Smalendar's use of information received from Google APIs is strictly limited to providing user-requested calendar event creation and related functionality that is prominent and central to the Service. Google user data is not used for advertising, marketing, profiling, analytics unrelated to the core Service, or any other secondary purpose.

4. Message Processing and AI Use

4.1 Automated Processing

Messages you send to Smalendar are processed using automated systems, including artificial intelligence, to extract event information such as titles, dates, times, locations, and notes.

4.2 AI Providers

We use artificial intelligence services hosted on Microsoft Azure (Azure OpenAI). Message contents and, where applicable, images are transmitted to these services solely to perform event extraction on your behalf.

4.3 No Model Training

Data sent to our AI providers is not used to train or improve artificial intelligence models.

4.4 Limited Human Access

Human access to message content or Google user data is limited to exceptional cases where it is strictly necessary to diagnose or resolve Service issues (such as failed event creation). Such access is restricted, logged, and used solely for troubleshooting, and never for advertising, marketing, or analytics purposes.

5. Calendar Integration

Smalendar connects to your Google Calendar using OAuth authorization. We request permission only to create calendar events. We do not read, modify, or delete existing calendar events.

6. Data Retention

• Raw messages are processed transiently and are not stored long-term.
• Message content and related metadata may appear in logs retained for a limited period solely for service reliability, security, and debugging.
• Logs are not used for advertising, profiling, or product analytics.
• Parsed event data is not stored by Smalendar after being sent to your calendar provider.

7. Data Sharing

We do not sell your personal information. We share data only:

• With service providers strictly necessary to operate the Service (e.g., cloud hosting, SMS/email delivery, AI processing)
• With Google Calendar at your explicit direction
• When required by law

8. Data Security

We implement reasonable technical and organizational safeguards to protect your information. However, no system can be guaranteed to be completely secure.

9. Your Choices and Rights

You may:

• Access or update your account information
• Disconnect your Google Calendar integration
• Request deletion of your account and associated data by contacting us

Deletion requests may not immediately remove historical log data retained for a limited period.

10. Children's Privacy

The Service is not intended for children under 13. We do not knowingly collect personal information directly from children.

11. Geographic Scope

The Service is intended for users in the United States.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be reflected by updating the effective date.

13. Contact Us

Email: privacy@smalendar.com

14. Google API Disclosure

Smalendar's use of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.